Are you a highly organised professional who thrives in a fast-paced environment and enjoys supporting senior leadership while working with digital tools and systems?

We’re looking for an Executive Assistant & Business Support Specialist to join our Ireland East team. You will support the Managing Director and senior leadership team, playing a key role in administration, coordination, reporting, and internal communications.

Key Responsibilities

• Executive Support: Provide high-level PA support to the Managing Director for Ireland East, including diary management, travel planning, stakeholder coordination, and meeting preparation.

• Team Administration: Act as a central point of contact for the broader leadership team across the Ireland East business unit.

• Meeting & Event Coordination: Organise internal meetings, leadership forums, and board packs; take ownership of agendas, materials, logistics, and minutes.

• Digital Tools & Reporting:

  • Support reporting using Power BI, SharePoint and CRM systems.

  • Assist in maintaining accurate records and dashboards through structured reviews and data cleansing.

  • Support end users on internal systems and promote best practices.

• Presentation & Document Preparation:

  • Prepare high-quality internal and external documents using PowerPoint and SharePoint.

  • Support visual formatting and layout of reports, dashboards, and communications.

• Cross-Functional Support: Liaise across departments to gather updates, track actions, and ensure alignment on business initiatives.

About You

• 2+ years in a PA, Executive Assistant, or Business Support role.

• Strong organisational skills and confidence managing senior stakeholders.

• Comfortable using digital tools (Excel, PowerPoint, SharePoint, Outlook) and reporting platforms (Power BI, CRM).

• Excellent written and verbal communication.

• A proactive mindset, detail orientation, and ability to juggle multiple priorities.

• Experience in the construction or engineering sector is a bonus.

You will have:

• Relevant administration certification (e.g. ECDL, Pitman Training, QQI Office Admin or similar) desirable.

Why Join Us?

• Work directly with senior leaders and gain exposure to business strategy and operations.

• Be part of a collaborative and high-performing team.

• Enjoy a varied role where you’ll help shape how the team operates, communicates, and tracks progress.

• Access ongoing training and development.

Ready to Apply?

If you're a detail-driven, systems-savvy team player who takes pride in supporting leaders and making operations run smoothly — we’d love to hear from you.